The best meetings not only help motivate and align your team–they also allow members to push ideas and initiatives, voice out concerns and leave feeling productive. But not all meetings are like that. Most of the time, you might feel like the whole conversation could’ve been done via email instead. The trusted office space rental company in the area, 191 Works shares how you can tell whether a meeting should be an email:
- You only need a few answers. The fact is that a meeting will interrupt the work your team is currently doing, which is why you should try to make the most of it. But if you only need to ask a few questions to some members, you don’t actually have to set up a meeting just to get answers. Send them an email instead. This allows them to provide an answer at their convenience while giving them time to give a more thoughtful and valuable response.
- You just need to disseminate information. Is there some new information you need to share? Sending everyone an invite, and then just reading the document as your team listens crammed in the same room makes for an awkward meeting. Not all information should be shared face-to-face. 191 Works, a trusted provider of office space for rent, suggest you just put the announcement in an email. So you’re the team won’t put off reading the announcement, label the email “Urgent” or “Important”.
- You need some feedback. If you’ve just come up with a strategy document or written plan and need your team’s opinion, attach it to an email and send it to them. This gives them the freedom to review the plan at leisure (and with their full attention) and come up with objective feedback. You can then set-up a follow-up meeting to discuss their reviews.
Of course, not everything can be done via email, as well. When you have a clear agenda and need collaborative effort on a new project, go ahead and set up that in-person meeting. 191 Works, the premier meeting space rental company, can help you with this. We offer convenient and comfortable meeting rooms in a professional business setting. They can provide video conferencing capabilities, on-demand business services, and a fast and reliable connection to meet all your needs.
With our meeting rooms, 191 Works can assist you in conveying a sharp, professional image for your business. Get in touch by calling us at (203) 221-2600 or filling out this contact form. We are located in Westport, CT.