An efficient and productive meeting is one of the best ways to communicate with your employees and provide them with a concrete plan that helps them accomplish your business objectives. However, many employees dread meetings because most of them aren’t run correctly and end up being a waste of their time. Today, 191 Works, the top meeting space rental service in our area, shares tips to help you run a productive meeting:
Have a Clear Objective – The most productive meetings are those where the objectives are clear. Lead with a simple statement of what you hope to achieve. We also suggest sharing the basic agenda with your employees before the meeting. This will help keep everyone on track and engaged once the meeting begins.
Keep Things Focused – Google and Amazon stay small when planning their meetings. For best results, you need to ensure that only people who need to be in the meeting attend. Things stay more focused if the meeting involves only essential personnel. To make things even more efficient, 191 Works also recommends timing your meetings down to the second. Never go for a full 30-minute meeting if the objective can be achieved in 22 minutes instead. There will be less distractions this way.
Grab Attention – Consider asking a round-table question or incorporating a team-building activity to grab attention and to energize your audience. The right question will start a productive discussion. You can also keep people’s attention by changing the scenery. Consider having the meeting somewhere other than the boardroom. Give 191 Works a call if you need an office space for rent that has useful facilities for meetings.
Unplug – Studies have shown that students who use laptops have a hard time remembering what they learn. Get your audience to close their laptops (unless laptops are truly needed) and stop looking at their smartphones. They need to be fully present to focus on the ideas and plans you’re communicating.
191 Works can help take your business to the next level with our office space rental, meeting space rental and virtual office services. Our office spaces have fully furnished executive offices, 24/7 keycard access, high-speed Internet and WiFi, friendly staff, phone services, video conferencing and more. Call us at (203) 405-0005 to learn more about our services.